Vibrant Minds Applied Behavioral Pediatrics

891 O’Hare Pkwy Ste 200, Medford OR 97504

 

Full-Time | On-Site | Up to $33.65/hour DOE | Benefits after 90 days

We’re a growing multidisciplinary pediatric practice in Medford, and we’re looking for a Financial & Administrative Coordinator to work directly with our Director of Operations. This is the role for someone who takes satisfaction in keeping the business side of a practice accurate, organized, and on time — paying what we owe, making sure every team member is paid correctly, and keeping the office running behind the scenes.

This person owns this position. You’ll handle the day-to-day financial administration of the practice — accounts payable and payroll — and provide administrative support to practice leadership, backed by organized records and documented processes that you’ll help build as we grow.

•  Accounts Payable — enter and manage vendor bills in QuickBooks, reconcile statements, resolve discrepancies, and prepare payments for approval, working closely with our accountant.

•  Payroll — process biweekly payroll accurately and on time using ADP/QuickBooks, maintain time and PTO records, and enter approved wage and status changes.

•  Administrative Support — support the Director of Operations and practice leadership with day-to-day office administration, including:

–  Managing calendars, scheduling meetings, and preparing agendas and notes

–  Drafting correspondence, forms, and documents

–  Ordering office supplies and coordinating with vendors

–  Maintaining employee, vendor, and contract records and tracking logs

•  Build and maintain organized electronic filing for financial and administrative records.

•  Write and update standard operating procedures for our financial and administrative processes.

•  Support new-hire onboarding and vendor/contract tracking as needed.

•  Cross-train on front desk to provide backup coverage.

•  Take on project work as we grow.

•  Hands-on QuickBooks experience.

•  Two or more years of experience in accounts payable, payroll, bookkeeping, or office administration.

•  Strong numbers accuracy and reconciliation skills.

•  Strong organization and the ability to manage multiple priorities and deadlines.

•  Clear, professional written communication.

•  Comfort with Microsoft 365 and cloud-based financial and payroll systems, and a willingness to learn new ones.

•  Discretion with confidential employee, financial, and health information.

•  Someone who raises problems early rather than hoping they resolve themselves.

•  Payroll processing experience with ADP or a similar platform.

•  Experience in a healthcare or medical office setting.

•  Familiarity with HIPAA.

You’ll work directly with practice leadership and see how a healthcare organization actually runs its finances and operations — accounts payable, payroll, and office administration. We’re building infrastructure, not just maintaining it, and you’ll have real input into how these systems get designed.

We’re a mission-driven practice serving children with neurodevelopmental differences and their families. The financial and operational work you do makes that clinical work possible.

•  Up to $33.65 per hour depending on experience.

•  Full-time, on-site, standard business hours.

•  Health, dental, and vision insurance

•  Paid vacation and paid sick time

•  401k

•  Professional development and certification support

 

Send your resume and a brief note about why this role interests you to Johni@VibrantMindsABP.org. Applications reviewed on a rolling basis.